Mobilexpense

Mobilexpense provides a structured way for European businesses to manage employee expenses, from receipt capture to final reimbursement. Based in Belgium and part of the Visma group, it is designed with EU regulations in mind, helping you maintain control over company spending and ensure compliance. The system automates many of the manual tasks that slow down finance teams and frustrate employees.

It offers a complete set of tools to handle business spend:

• Automated Data Entry: Employees can snap photos of receipts with the mobile app, and its AI-powered scanner automatically extracts the relevant data, eliminating most manual input.
• Proactive Policy Control: Set custom spending rules and approval workflows. The software flags out-of-policy expenses in real-time, before they are submitted for approval.
• Built for European Business: It correctly calculates travel allowances and per diems based on specific European country regulations and simplifies the process of reclaiming VAT from purchases across the EU.
• Centralised Spend Oversight: Finance teams get a clear, real-time view of all company expenses through detailed reports and analytics, making budgeting and forecasting more accurate.
• Connects to Your Systems: Integrates directly with major ERP, accounting, and HR software, ensuring that data syncs automatically for faster processing and reimbursements.