SparkReceipt

Stop wasting hours on manual data entry and receipt organization. SparkReceipt automates your pre-accounting work by using AI to extract data from receipts, invoices, and bank statements, giving you accurate records without the tedious effort.

Built by a Finnish company (SparkReceipt Oy), the tool is designed for freelancers and small businesses who need a GDPR-compliant way to manage expenses. It helps you prepare for tax season and keep your books clean throughout the year.

Key functions include:

• AI receipt and invoice scanning: snap a photo, upload a PDF or forward an email. The AI reads the merchant, date, total, tax and line items in virtually any language.
• Automatic email receipt capture: connect Gmail or Outlook and receipts are collected automatically, including past emails from your inbox history.
• Bank statement extraction and matching: upload bank or credit card statements as PDF, CSV or Excel. Every transaction is extracted and matched to your receipts, so you see which charges are still missing one.
• Automatic categorization: expenses are sorted into tax categories with local VAT applied, with optional line-item categorization.
• Multi-currency: expenses in 190 currencies.
• Accounting integrations: publish expenses to Xero and QuickBooks Online with the receipt image attached. Zapier, Make and Pabbly connect other tools.
• Mileage tracking: record business trips with GPS or add them by hand.
• Expense claims: team members put receipts and mileage on one claim for approval.
• Reports and exports: PDF, Excel and CSV reports for your records or your accountant.
• Accountant access: invite your accountant to your account for free. They never take a paid seat.